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Personal Information Collection Statement

Personal Information Collection Statement:

The personal data collected from applicants and/or their parents/guardians pursuant to this application form will be handled by our staff, kept confidential and used by British International School LLC (“we” or “us”) for lawful and relevant purposes including but not limited to:

 

  1. assessing the suitability of applicants’ admission to The British International School Abu Dhabi (the “School”);
  2. processing applications for admission;
  3. verification of the applicant’s examination results, academic records and other information;
  4. school administration and operation after admission;
  5. sending communications to parents and students including but not limited to newsletters and information about events and co-curricular activities provided by the School or third party providers;
  6. statistical and research purposes;
  7. other school related purposes; and
  8. alumni activities.

 

If any of our communications constitute direct marketing we will separately seek your consent where required by law.

We may disclose some of the data to third parties such as agencies (including the government of the United Arab Emirates), service providers and contractors (whether within or outside the jurisdiction in which the School is located) appointed by us to undertake some of our academic, pastoral and administrative functions. This includes transferring data between affiliates.   We will not disclose any personal data to any external bodies or organisations unless:

 

(a)   Such disclosure is expressly provided for under this Statement;

(b)   Permitted to do so by the applicant or his/her parent/guardian; and/or

(c)   Permitted or required by law.

 

Personal data may be stored in our or our affiliates’ database systems (which may be located within or outside the jurisdiction in which the School is located) and online portals and where application is successful, such personal data will form part of the applicant’s official student records.  It may also be stored in online student resources such as the global classroom.

 

Where such personal data is not required to be retained by law, such personal data may be destroyed within 24 months following rejection of the application or otherwise as required or permitted by law.

 

We may provide such personal data to Parent Teacher Associations (PTAs) for inclusion in the PTA directory and other PTA activities. If an applicant or his/her parents/guardians do not wish for such data to be included in the PTA directory, please inform us.

 

In the event that a student already has a sibling at the School, the records of such sibling will be updated according to the data provided on the new student’s enrolment form where relevant.

 

Failure to provide the requested data may result in us being unable to process the application and may influence the outcome of the application.

 

All practicable and reasonable steps will be taken to ensure that personal data held by us is accurate.  We will take all practicable steps to ensure security of the personal data and to avoid unauthorised or accidental access, collection, use, disclosure, copying, modification, disposal, erasure or other use.

 

Requests for access and correction personal data held by the School should be addressed in writing to the Principal (addressed to the School). We may levy a charge for accessing the information.

 

The School’s privacy policy, can be found at here.

 

Photography Consent

We may place a student’s photo, video footage, name or school work in our, or our affiliates’ website, social media, marketing materials, corporate communications (including annual reports) or publications.  You will have the option to give your level of permission for photography for your child.

Important Note:

Please fill in the Photography Consent section within the Agreement section of the online application form. Once you have completed the application by ticking the appropriate box and providing your e-signature, we will consider that you have read, understood and agreed to the Personal Information Collection Statement.