• Truly International

    With over 60 nationalities, we are a diverse and welcoming school which prepares students to succeed anywhere in the world

    Primary school girls play with a skipping rope in the playground

  • Globally-Respected Curricula

    We are the only school in Madrid to offer all three International Baccalaureate Programmes in English

  • Learning to Love Learning

    We believe in helping a child to discover and pursue their passions, whether that’s in the classroom, on the pitch or on stage

  • A Passion for Teaching

    Our teachers are dedicated to delivering high-quality education, and to helping every child reach their potential

    ICS Madrid Head of Secondary with the Math Department

  • Join Our Community

    We are proud of our growing family of parents, teachers and socially-confident students. We’d love to welcome you too

  • A Vibrant Place to Be

    The school year is packed with activities and achievements. Celebrate them with us

    A secondary school pupil laughs as he plays volleyball outside

  • Tailored to Every Child

    Our students love coming to school. Get in touch with us and we can talk about how we can make your child’s school days special

    Grade 6 girls smile with puppets they have made in art class

Privacy & Cookie Policy

INTERNATIONAL COLLEGE SPAIN

PRIVACY POLICY

International College Spain and International College Spain, S.A.U. (“we” or “us”) collect and hold personal information of individuals for various purposes.

There are three general categories of personal data held by us.

1. Student information, which includes but is not limited to information supplied by students / parents and collected in connection with student applications, student records, former students, contacts and communications activities undertaken by us or on our behalf. Student records are kept for purposes that include corresponding with, responding to and taking follow-up actions in respect of students, contacts and communications activities.

2. Personnel information, which includes but is not limited to personal particulars, job descriptions, details of compensation and benefits, performance appraisals, references and disciplinary matters relating to our job applicants, employees and former employees. Personnel records of employees are kept for human resource management purposes, relating to such matters as employees’ terms of employment, performance appraisals, monitoring compliance with applicable law and internal rules and conducting investigations in respect thereof, providing references, intra-group communications, professional development, discipline and termination.

3. Other records, which include administration and other files, containing personal data provided to us by individuals for purposes other than those connected with students, contacts, communications or employment. Other records are kept to enable us to carry out various functions and activities which vary according to the nature of the purpose for which such records are to be used, including but not limited to the administration of our school’s functions and activities, seeking advice on operational matters, undertaking communications and training activities organised by us, or on our behalf, including the acquisition of services and handling of enquiries from members of the public.

We are committed to meeting internationally recognised standards of personal data privacy protection, in compliance with the requirements of applicable law.  We will never disclose any personal data to any third parties without prior consent unless permitted or required by law.

Users have the right to request access to and correction of their personal data pursuant to applicable laws. Should you wish to access or correct your personal information held by us, please send your request by email to lopd@icsmadrid.org

The appendix to this Privacy Policy lists the service providers and affiliates of the Nord Anglia Education Group who may have access to the personal data we collect in their capacities as data processors, along with their contact details and details of the activities and functions performed by them.

If you have any queries about our policy and practices, please write to jayne.roumian@icsmadrid.org

Appendix –third party data processors and controllers

PRIVACY POLICY

Definitions:

 

iSams”:  iSAMS Management Information System - a centralized system to maintain student records and information in connection with student applications and student records.

 

SuccessFactors”: the SuccessFactors Cloud HRIS system - a centralized system to maintain employees’ records, including criminal background check reports, and manage HR administration.

 

HireRight”: a centralised system for performing criminal records checks as part of employee screening.

 

Entity name

Contact details

Function

Purpose of data processing

Nord Anglia Education Group

International College Spain, S.A.U.

Vereda Norte, 3, La Moraleja, 28109, Madrid, Spain

Data controller

School operating company and employer.

NAE Hong Kong Limited

St George's Building, Level 12, 2 Ice House Street, Central, Hong Kong.

Tel.: +852 3951 1100

E-mail: enquiries@nordanglia.com

Data controller

 

 

 

 

 

 

 

 

 

Data processor for iSAMS

Generating aggregated anonymized reports; managing system support for the schools; managing and administering employment contracts and employee benefits.

 

 

Managing and administering student records and historical student data in connection with iSAMS; IT support; Access and modification of pupil contact details..

Nord Anglia International School LLC

 

Nord Anglia Education – Middle East Regional Office,  No. 001, Level 100, Arenco Tower,

Media City, Dubai, United Arab Emirates

Data controller

 

Managing and administering employment contracts and employee benefits

 

Collège Champittet SA

Chemin de Champittet

1009 Pully-Lausanne, Suisse

Data controller

Managing and administering employment contracts and employee benefits.

Nord Anglia Education Limited

6th Floor, 18 King William Street, London, United Kingdom EC4N 7BP

Data processor

Generating aggregated anonymized reports; managing system support for the schools.

iSams

iSAMS Independent Limited

Eagle House, 28 Billing Road, Northampton, Northants, NN1 5AJ, United Kingdom; company number 05652119.

Data processor

Provides maintenance and support to the school for iSAMS.

Rackspace International GmbH

, Pfingstweidstrasse 60, 8005 Zurich Switzerland: company number CH-020.4.047.077-1

Tel: +44 20 8734 2600;

Email: QTeam- UK@rackspace.com

Data processor

Operates the servers that host the personal data collected, and provides customer support services to the school in relation to iSAMS.

Rackspace Limited

Unit 5 Millington Road, Hayes, Middlesex UB3 4AZ, United Kingdom

Tel: +44 20 8734 2600;

 

Email: QTeam- UK@rackspace.com

Data processor

Operates the servers that host the personal data collected, and provides customer support services to the school in relation to iSAMS.

Rackspace US, Inc.

Address:

 

1 Fanatical Place, City of Windcrest, San Antonio, Texas, 78218

Tel.: +210-312-4000

fax: +210-312-4848

e-mail: legalnotice@rackspace.com

Data processor

Provides customer support services to the school in relation to iSAMS.

Rackspace Asia Limited

9/F, Cambridge House, Taikoo Place, 979 King’s Road, Quarry Bay, Hong Kong

Tel.: +210-312-4000

Fax: +210-312-4848

e-mail: legalnotice@rackspace.com

Data processor

Provides customer support services to the school in relation to iSAMS.

Rackspace Hosting Australia Pty Limited

3, Level 7, 210 George Street, Sydney, NSW 2000, Australia

Tel.: +210-312-4000

Fax: +210-312-4848

e-mail: legalnotice@rackspace.com

Data processor

Provides customer support services to the school in relation to iSAMS.

SuccessFactors – employee data only

PRESENCE OF IT PTE. LTD

237 Alexandra Road #04-15/16, The Alexier, Singapore  159929

Data processor

Implementation partner/consultant for SuccessFactors.

SAP HONG KONG CO., LTD.

35/F., Tower 2, Times Square, 1 Matheson Street, Causeway Bay, Hong Kong.

Data processor

Owners of the servers on which the data collected is stored, and owners of the SuccessFactors software.

SAP SE

Dietmar-Hopp-Allee 16 69190 Walldorf, Germany.

Data processor

Owners of the servers on which the data collected is stored.

SAP Deutschland SE & Co. KG

Hasso-Plattner-Ring 7 69190 Walldorf, Germany.

Data processor

Provides support services in relation to SuccessFactors.

HireRight – employee data only

HireRight Ltd

Gun Court, 70 Wapping Lane, London, E1W 2RD.

Data processor

Provider and operator of HireRight.

RIVO – employee data only

RIVO SOFTWARE LIMITED

 

Innovation Centre, Warwick Technology Park, Warwick CV34 6UW.

Data processor

Storage and tracking of background checking information and health and safety incidents/reports.

Bupa – employee data only

Bupa Insurance Services Limited trading as Bupa Global

15-19 Bloomsbury Way, London, WC1A 2BA

Data controller

Provision of healthcare insurance to employees and their dependents.

Who we are

This website is provided by Nord Anglia Education Limited, an Education Provider. More information about Nord Anglia Education Limited may be found by contacting us

Nord Anglia Education Limited  is a company registered in England and Wales number 02116088 . Our registered office is located at:

6th Floor
18 King William Street
London
United Kingdom
EC4N 7BP

Our office is located at:

St. George’s Building

Level 12
2 Ice House Street
Central
Hong Kong

Website and Cookie Policy

We collect certain basic information about you when you visit our website. We recognise the importance both of keeping that information secure and of letting you know what we intend to do with it.

We may amend our policy to reflect changes to our business, website or to data protection law or legislation. We therefore ask you revisit this policy on a regular basis to ensure you are familiar with its terms.

This policy only applies to our website; if you follow a link out of our site or leave our site in some other way, this policy will no longer apply.

The policy sets out (1) who we are and describes (2) the information we collect (3) what we do with it (4) how you can find out more.

We collect information from you:

when you complete our on-line forms

by means of ’cookies’ when you use our site, and

in the form of ’traffic data’. 

On-line forms

In general, we will collect the information we need to provide you with the service to which the form relates. For example, if you use our enquiry form we will collect your First Name, Last Name, Email address and Message, etc. We use this information to process your enquiry more effectively.

Where we ask for more information to help us improve our services, over and above the basic required information, your response is voluntary, and you are free not to provide us with more information if you would prefer not to do so.

Cookies

Cookies are small text files that are stored on your computer’s hard drive by websites you visit to enable the site to ’remember’ who you are. In general, cookies are only visible to the site that serves them, not to other websites. ‘Serves’ means places on your computer’s hard drive.

The Cookies we use

We use the cookies on this website to help you navigate our website efficiently, perform certain functions and to collect site statistics. These cookies do not store any personal information that would, on its own, allow us to identify individual users of this service without your permission.

We use a number of suppliers (3rd Party) who also set cookies on this website on our behalf in order to deliver the services that they are providing. If you would like more information about the cookies used by these suppliers, as well as information on how to opt-out, please see the information in the tables provided below.

Please be aware that restricting cookies may impact on the functionality of the Nord Anglia Education Limited website and could mean that key features do not work properly. We strongly recommend allowing cookies from this website so that we can provide you with a full service.

To help you make an informed decision, we have categorised the cookies used on this site into two categories;

1.      Necessary cookies – these cookies are fundamental to ensure the site works correctly.

2.      Optional cookies – These cookies could help us track how you use the website so that we can improve the information and experience provided to you. They may also provide additional features by 3rd party providers to allow you to socially share content or comment on this website.

The cookies used on this site are explained in the tables below.

Necessary cookies

Provider

Cookie

Expires

Description / Purpose

Nord Anglia Education Limited

ASP.NET_SessionId

End of session

This session cookie is used to store anonymous details about the pages visited by you on this website and is required to provide this functionality to you. If you do not allow this cookie this website will not work correctly.

Nord Anglia Education Limited

AcceptCookies

Never

This cookie that tells us that you have accepted cookies from this site and allows us to stop showing you the same message each time you visit the site.

Optional cookies

Provider

Description / Purpose

Google Analytics

These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. We use this Plug-in to allow us to provide a better user experience to you and only use it on the basis that Google adheres to its own Privacy Policy.

The Google Privacy policy

http://www.google.com/intl/en/policies/privacy/

Add This

These Cookies are used to collect information from visitors to our site. The cookies will gather analytics on how often the webpage is shared. We use Add This to help us market our business using Social Sharing functionality. We use this Plug-in as a convenience for our users and only use it on the basis that Add This adheres to its Privacy Policy.

The Add This Privacy Policy

http://www.addthis.com/privacy/privacy-policy

YouTube videos

These Cookies are used by YouTube and follow your preferences and track the usage of content supplied by YouTube. The Cookies collect information in an anonymous form to help you keep your preferences when viewing content and to supply you with tailored relevant search results. If you have a Google account and are logged in this data can be linked to your personal profile.

YouTube Privacy Policy

http://www.google.co.uk/intl/en/policies/privacy/

How to control and delete cookies

We will not use cookies to collect personally identifiable information about you unless you willing provide it. However, if you wish to restrict or block the cookies which are set by this website, or indeed any other website, you can do this through your browser settings. The Help function within your browser should tell you how.

Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies.

For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.

We do not use ’spyware’, that is web bugs or hidden identifiers or other similar devices to gain access to information, store hidden information or to trace your activities.

Traffic data

We keep a record of traffic data which is logged automatically by the server. This includes your IP address, the website address you visited before ours, the website address you visit after leaving our site and which pages you visit on our site. We do not store or analyse this traffic data in a way that identifies any individual. We also use Google Analytics for site statistics – see 'Cookies’ above for details of how this works.

What we do with your information

How we use it

We use your information to provide you with relevant support, information or other content and services that you request. If any of our communications constitute direct marketing we will separately seek your consent where required by law.

We will keep you on our mailing lists until you ask us not to contact you further. See Finding out more below for details of how to opt-out of mailings from us.

We will share your information among members of the Nord Anglia Education Group.

When we share it

We may disclose your information to third parties in certain circumstances.

Suppliers who process information on our behalf, such as our IT service providers, will have incidental access to your information but will be obliged to act only on our instructions and to keep your information secure.

We may disclose your information to law enforcement or regulatory bodies if required to do so by them.

§  We may also disclose your information to a third party in the context of actual or threatened legal proceedings or if otherwise required to do so by law.

Your information will not be disclosed to or shared with any third party except as specified above.

How we keep it secure

Only authorised personnel and contractors have access to your information.

We will keep your information secure by taking appropriate technical and organisational measures against its unauthorised or unlawful processing and against its accidental loss, destruction or damage.

Transfers outside Europe

Data protection legislation is harmonised throughout the European Economic Area (EEA), which comprises the EU member states, Norway, Iceland and Liechtenstein. Countries outside the EEA do not generally have the same level of protection for personal information as those within the EEA.

Because of the way the Internet works, it is possible that the information you provide to us could be routed via countries outside the EEA. However, this is not considered a ‘transfer’ under data protection legislation, and unless you are from outside the EEA, we will not transfer any information we collect from you outside the EEA without your permission or as permitted by law.

Finding out more

You can ask us to stop sending you material at any time by writing to the address on the Contact Us page or by clicking on one of the email addresses. Please specify what you wish us to do clearly.

Privacy Policy Appendix

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