Sorry but this form will not work without cookies enabled. Please adjust your browser settings to enable cookies to continue. For more information on how to do this please see ourPersonal Information Collection Statement.

Virtual Open House RSVP
  • A Global Family

    We come from over 60 different countries, and leave for some of the best universities around the world.

    Humanities

  • Personalized Education

    We offer inspiring education designed to nurture your child’s strengths, with one of the broadest post-16 curricula in North America.

    Neighborhood

  • Outstanding Teaching

    Our exam results are well above the global average, thanks to our inspiring and dedicated teachers.

    Maths Teacher

  • Exceptional Individuals

    Your child will grow into a considerate, confident adult, ready to explore a world of opportunities.

    Support Staff

  • Join Our School

    We’re a warm and welcoming community, and make parents and children feel like they’re part of something special.

    New Parents

  • Every Day is Different

    Catch up on the latest news and find out what we’re doing to brighten up your child’s school day.

    EY French

  • Get in Touch

    We’re looking forward to hearing from you, and answering your questions

    Admissions

Office Manager

  • Period:
  • Contract:
  • Closing date for applications: 20 December 2019

Ensures all sections within the school have administrative support needed on a day to day basis. Email your CV and Letter of Application to Pauline McBain at Pauline.Mcbain@houston.nae.school

Engagement and Interaction

 

  • organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.
  • Responsible for developing protocols, streamlining administrative procedures, inventory control.
  • Managing and overseeing office staff and task delegation.
  • Ensure high quality communication: language, tonality and structure.
  • Maintain high levels of warmth and enthusiasm throughout all communications.
  • Ask appropriate questions to capture required information ensuring consistent attention to detail.
  • Copes well in a fast-paced environment and embraces change.
  • Manages conflicting priorities to provide the delivery of required outcomes.
  • Organised and meets deadlines. 
  • Demonstrates enthusiasm and optimism about the organisation.
  • Is aware of emotions and the impact of personal actions on others on others. 
  • Demonstrates a positive attitude towards challenges and setbacks and is open to learning from mistakes. 
  • Seeks and acts upon advice and feedback from mentors, line managers and others when challenging situations arise. 
  • Responds well to criticism and learns from it. 

Operational Expertise (Job Duties include but are not limited to the following)

  • Responsible for the daily operations within the admin department
  • Maintain and update RIVO (online system) for both HR and H&S
  • Coordinate all volunteers, including keeping accurate records
  • Organize duty rotas within the department
  • Organize and schedule meetings and appointments where necessary
  • Partner with HR to maintain office policies as necessary
  • Provide support to each section of the school including organization of events
  • Oversee and understand duties performed by others in team
  • Manages CHQ to ensure information is correct and billing sent timely
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Keep record of non-direct staff vacation and absence
  • Provide general support to visitors
  • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
  • Responsible for developing and implementing office policies as and when necessary
  • Ensure that results are measured against standards, while making necessary changes along the way
  • Allocate tasks and assignments to staff and monitor their performance
  • Responsible for recruiting staff for the office and providing orientation and training to new employees
  • Remain updated on technical and professional knowledge
  • Responsible for ensuring office financial objectives are met 
  • Allocate available resources to enable successful task performance
  • Coordinate office staff activities to ensure maximum efficiency
  • Evaluate and manage staff performance
  • Organize orientation and training of new staff members
  • Coach and mentor office staff as needed
  • Ensure filing systems are maintained and current
  • Ensure security, integrity and confidentiality of data
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Manage internal staff relations
  • Maintain a safe and secure working environment
  •  Monitors and evaluates own performance and takes appropriate action where necessary to deliver on objectives. 
  • Communicates ideas proactively and agreed objectives effectively to ensure delivery. 
  • Adapts working style and pace to changing conditions.
  • Any other duties as required.
 

Download complete job description below.