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  • A Global Family

    We come from over 60 different countries, and leave for some of the best universities around the world.


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Office Manager

  • Period:
  • Contract:
  • Closing date for applications: 20 December 2019

Ensures all sections within the school have administrative support needed on a day to day basis. Email your CV and Letter of Application to Pauline McBain at

Engagement and Interaction


  • organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.
  • Responsible for developing protocols, streamlining administrative procedures, inventory control.
  • Managing and overseeing office staff and task delegation.
  • Ensure high quality communication: language, tonality and structure.
  • Maintain high levels of warmth and enthusiasm throughout all communications.
  • Ask appropriate questions to capture required information ensuring consistent attention to detail.
  • Copes well in a fast-paced environment and embraces change.
  • Manages conflicting priorities to provide the delivery of required outcomes.
  • Organised and meets deadlines. 
  • Demonstrates enthusiasm and optimism about the organisation.
  • Is aware of emotions and the impact of personal actions on others on others. 
  • Demonstrates a positive attitude towards challenges and setbacks and is open to learning from mistakes. 
  • Seeks and acts upon advice and feedback from mentors, line managers and others when challenging situations arise. 
  • Responds well to criticism and learns from it. 

Operational Expertise (Job Duties include but are not limited to the following)

  • Responsible for the daily operations within the admin department
  • Maintain and update RIVO (online system) for both HR and H&S
  • Coordinate all volunteers, including keeping accurate records
  • Organize duty rotas within the department
  • Organize and schedule meetings and appointments where necessary
  • Partner with HR to maintain office policies as necessary
  • Provide support to each section of the school including organization of events
  • Oversee and understand duties performed by others in team
  • Manages CHQ to ensure information is correct and billing sent timely
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Keep record of non-direct staff vacation and absence
  • Provide general support to visitors
  • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
  • Responsible for developing and implementing office policies as and when necessary
  • Ensure that results are measured against standards, while making necessary changes along the way
  • Allocate tasks and assignments to staff and monitor their performance
  • Responsible for recruiting staff for the office and providing orientation and training to new employees
  • Remain updated on technical and professional knowledge
  • Responsible for ensuring office financial objectives are met 
  • Allocate available resources to enable successful task performance
  • Coordinate office staff activities to ensure maximum efficiency
  • Evaluate and manage staff performance
  • Organize orientation and training of new staff members
  • Coach and mentor office staff as needed
  • Ensure filing systems are maintained and current
  • Ensure security, integrity and confidentiality of data
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Manage internal staff relations
  • Maintain a safe and secure working environment
  •  Monitors and evaluates own performance and takes appropriate action where necessary to deliver on objectives. 
  • Communicates ideas proactively and agreed objectives effectively to ensure delivery. 
  • Adapts working style and pace to changing conditions.
  • Any other duties as required.

Download complete job description below.