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Administrative Assistant (Secondary)

  • Period:
  • Contract:
  • Closing date for applications: 01 January 2020

Provides administrative support on a daily basis within the Middle and High School. Email your CV and Letter of Application to Pauline McBain at

Engagement and Interaction

  • Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.
  • Ensure high quality communication: language, tonality and structure.
  • Maintain high levels of warmth and enthusiasm throughout all communications.
  • Ask appropriate questions to capture required information ensuring consistent attention to detail.
  • Copes well in a fast-paced environment and embraces change.
  • Manages conflicting priorities to provide the delivery of required outcomes.
  • Organised and meets deadlines. 
  • Demonstrates enthusiasm and optimism about the organisation.
  • Is aware of emotions and the impact of personal actions on others on others. 
  • Demonstrates a positive attitude towards challenges and setbacks and is open to learning from mistakes. 
  • Seeks and acts upon advice and feedback from mentors, line managers and others when challenging situations arise. 
  • Responds well to criticism and learns from it. 

Operational Expertise (Job Duties include but are not limited to the following)

  • Organize and schedule meetings and appointments where necessary
  • Provide administrative support within the Secondary section of the school
  • Work closely with Head of High and Middle school
  • Responsible for checking attendance daily, notifying parents if children are absent without prior knowledge
  • Organise parent’s evenings by setting up online booking system, organize room layouts and provide name tags, ensure refreshments are set up.
  • Attend team meetings and take notes when required
  • Provide administrative support to the exams officer
  • Coordinates invigilators and arranges rotas for exams
  • Works with college counsellors to produce transcripts for students
  • Responsible for inputting information into IBIS.
  • Work with Head of School to organize parent information events/evenings
  • Maintain and update ISAMS when needed including data for reports
  • Produce brochures, documents and booklets
  • Assist within the spirit store when required
  • Assist with late bus duty when required
  • Create lanyards for students, staff and parents
  • Stand in and assist in primary school when required
  • Provide general support to visitors
  • Remain updated on technical and professional knowledge
  • Ensure security, integrity and confidentiality of data
  • Maintain a safe and secure working environment
  • Monitors and evaluates own performance and takes appropriate action where necessary to deliver on objectives. 
  • Any other duties as required
Download complete job description below.