Administrative Assistant (Secondary)

Engagement and Interaction

• Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.
• Ensure high quality communication: language, tonality and structure.
• Maintain high levels of warmth and enthusiasm throughout all communications.
• Ask appropriate questions to capture required information ensuring consistent attention to detail.
• Copes well in a fast-paced environment and embraces change.
• Manages conflicting priorities to provide the delivery of required outcomes.
• Organised and meets deadlines. 
• Demonstrates enthusiasm and optimism about the organisation.
• Is aware of emotions and the impact of personal actions on others on others. 
• Demonstrates a positive attitude towards challenges and setbacks and is open to learning from mistakes. 
• Seeks and acts upon advice and feedback from mentors, line managers and others when challenging situations arise. 
• Responds well to criticism and learns from it. 

Operational Expertise (Job Duties include but are not limited to the following)

• Organize and schedule meetings and appointments where necessary
• Provide administrative support within the Secondary section of the school
• Work closely with Head of High and Middle school
• Responsible for checking attendance daily, notifying parents if children are absent without prior knowledge
• Organise parent’s evenings by setting up online booking system, organize room layouts and provide name tags, ensure refreshments are set up.
• Attend team meetings and take notes when required
• Provide administrative support to the exams officer
• Coordinates invigilators and arranges rotas for exams
• Works with college counsellors to produce transcripts for students
• Responsible for inputting information into IBIS.
• Work with Head of School to organize parent information events/evenings
• Maintain and update ISAMS when needed including data for reports
• Produce brochures, documents and booklets
• Assist within the spirit store when required
• Assist with late bus duty when required
• Create lanyards for students, staff and parents
• Stand in and assist in primary school when required
• Provide general support to visitors
• Remain updated on technical and professional knowledge
• Ensure security, integrity and confidentiality of data
• Maintain a safe and secure working environment
• Monitors and evaluates own performance and takes appropriate action where necessary to deliver on objectives. 
• Any other duties as required