All personal data collected from students and/or their parents/guardians in connection with their education at Nord Anglia Education school (“School”, “we” or “us”)) will be handled by our staff, kept confidential for lawful and relevant purposes including but not limited to:
- selecting, onboarding and enrolling students;
- verification of a student’s academic and other information;
- school administration and operation;
- the organisation, administration and operation of extra-curricular expeditions and activities, including but not limited to making arrangements with third parties for relevant insurance cover, medical assistance, supervision and execution of activities;
- sending communications to parents and students including newsletters and information about events and extra-curricular activities provided by the School or third-party providers;
- statistical and research purposes (including development and improvement of our educational products (including our technology tools) and services);
- other school related purposes, including marketing; and
- alumni activities.
We may be transferred to Nord Anglia Education Limited and our affiliates (“NAE”), who undertake processing activities across a number of NAE schools and in some instances processing activities are carried out by NAE directly. We may disclose some of the data to third parties such as agencies (including governmental bodies), service providers (including insurance providers, security/medical service providers and third party activity/expedition organisers) and contractors appointed by us (whether within or outside the jurisdiction in which the personal data was collected) to undertake some of our academic, pastoral, extra-curricular and administrative functions or to assist us with the development of our products and services. This includes transferring data to NAE. We will not disclose any personal data to any external bodies or organisations unless:
- such disclosure is expressly provided for under this Statement;
- permitted to do so by the student or his/her parent/guardian; and/or
- permitted or required by law.
Personal data may be processed manually or electronically (including through our tools, which may use the latest technologies such as machine learning). We may be stored in our or our vendors or affiliates’ database systems (which may be located within or outside the jurisdiction in which the personal data was collected) and online portals and will form part of the applicant’s official student records. It may also be stored in online student resources such as the global classroom.
Where such personal data is not required to be retained by law, such personal data may be destroyed within 24 months following rejection of the application or otherwise as required or permitted by law.
If a Parent Teacher Association (PTA) is existing/established, we may provide such personal data to the relevant PTA for inclusion in the PTA directory and other PTA activities. If a student or his/her parents/guardians do not wish for such data to be included in the PTA directory, please inform us.
In the event that a student already has a sibling at the School, the records of such sibling will be updated according to the data provided on the new student's enrolment form where relevant.
Failure to provide the requested data may affect the Students’ ability to participate in certain events, activities and expeditions arranged by the School.
All practicable steps will be taken to ensure that personal data held by us is accurate. We will take all practicable and reasonable steps to ensure security of the personal data and to avoid unauthorised or accidental access, collection, use, disclosure, copying, modification, disposal, erasure or other use.
Students or their parents/guardians may have the right to access or correct personal data held by the School under applicable law. Requests for access and correction should be addressed in writing to the Principal (addressed to the School). We may levy a charge for accessing the information.
If any of our communications constitute direct marketing we will separately seek your consent where required by law. In addition, we will (1) honour any request we may receive from you to stop receiving such communications and (2) assist in ensuring that you do not receive targeted advertising that is unlikely to be of interest to you.
Where you do not consent to direct marketing, or where we do not wish to target specific ads to you, we will sometimes meet these requirements by sharing your email address with our advertising service providers, to ensure that such communications are not issued to you. Your email address will be irreversibly encrypted by them and will not be used for any other purpose. We rely on legitimate interests (managing the advertising of our services) for this purpose.
We may (with the assistance of a contractor where appropriate) analyse your personal data on an aggregated pseudonymised basis in order to develop and improve our products and services. Learnings taken from this analysis (but not the personal data itself) may be used for education related commercial purposes by either ourselves or the relevant contractor.
Where the School, NAE, or a website, application, portal, digital learning tool, or other online service operated by or on behalf of the School collects personal information online from a child under 13 and is subject to the Children’s Online Privacy Protection Act and Rule (“COPPA”), the applicable operator will provide the notices required by COPPA and, where required, obtain verifiable parental consent before collecting, using, or disclosing the child’s personal information.
Where permitted by COPPA, the School may provide consent or authorization on behalf of parents for a third-party website, application, portal, digital learning tool, or other online service to collect, use, or disclose personal information from students under 13, provided that the service is used for the School’s educational purposes and not for any unrelated commercial purpose.
Where COPPA requires parental consent, a parent may consent to the collection and use of the child’s personal information without consenting to disclosure to third parties, unless the disclosure is integral to the applicable online service.
The terms of NAE’s privacy can be found at www.nordangliaeducation.com.
