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EMERGENCY NOTICE
  • A Warm Welcome

    Situated in the heart of a thriving expat community, our school is home to families from all over the world

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  • Academic Success

    Delivering oustanding results at every level in our school

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    We believe passionately in learning, and our modern approach to education continues to help our students shine

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  • Be Ambitious

    Inspiring academic success & developing social, intellectual and confident children

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    We look forward to seeing you at the British International School, Puxi and welcoming you and your family to our special community

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Events Coordinator

  • Period: Full Time
  • Contract: Permanent
  • Closing date for applications: 29 May 2015
SCOPE AND PURPOSE OF JOB
  • Co-ordinate internal and external events in line with our brand
  • Co-ordinate the update of our calendar of events internally and keep the calendar on the website up to date
  • Work closely with key academic and administrative staff on event management and communication
ORGANISATIONAL RELATIONSHIPS
  • Directly responsible to the Director of Admissions and Marketing
KEY TASKS AND RESPONSIBILITIES

Event Management

  • Manage and co-ordinate internal and external events programme
  • Work cohesively and support PTA and internal stakeholders (Sleto, Maintenance, theatre technicians) for logistics of events
  • Co-ordinate internal and external academic related events in line with the NAE premium and contemporary brand
  • Maximise branding opportunities to promote BISS Puxi through community events
  • Attend and co-ordinate weekly event management meeting with heads of schools
  • Co-ordinate with Publications department for all collateral required for events
  • Co-ordinate and project manage key school events including Christmas Fair, Corporate Cocktails, Garden Party and other major events. Work with the PTA to help project manage their events including the Welcome Back Party and International Food Evening
  • Co-ordinate external events such as school fairs and showcase our performing arts and music departments such as choirs, bands, theatre performance
  • Investigate and co-ordinate external providers for theatre productions/comedy nights and community events to be hosted at our school
  • Co-ordinate staff events including staff orientation programme and seasonal celebrations

Event Calendar Management

  • Create and maintain a calendar of programme of events, keeping the calendar on the website accurate and up to date on a daily basis with all the required information.
  • Work closely with Heads of School and Principal to create and manage the calendar for the current academic year and preparing the calendar for the next academic year.

Event Marketing

  • Be key point of contact for event and sponsorship enquiries
  • Assist in building relationships and maintaining database of key partners/stakeholders such as chambers and consulates
  • Assist in managing the promotion of our events to attract outsiders
  • Attend Primary, Secondary and All staff briefings to keep up to date with upcoming events
  • Build relationships with partners and assist in managing the promotion of our events which are open to outsiders

General

  • To manage your own effective personal and professional development as part of the BISS Puxi’s commitment to invest in staff as the key resources in the organisation
  • Ensure that you meet statutory responsibilities and Company policies with regard to Health and Safety, Equal Opportunities and other relevant legislation, policies and procedures
  • To undertake all other appropriate duties as allocated by Director of Admissions & Marketing team