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Human Resources Officer - Foreign Affairs

  • Period: Full Time
  • Contract: Temporary (6 months)
  • Closing date for applications: 31 May 2019

DUTIES & RESPONSIBILITIES

Assist in procedures related to administrative affairs of expatriates in line with school policies, including:

  • Apply entry visa, work permit (WP) and driving license exchange for new staff or renewal/extension of visa, residence card, WP.
  • Prepare insurance list and liaise with insurance broker to issue insurance card
  • Following up on any outstanding amounts from insurance company
  • Assist expatriates with medical insurance claims, open bank account
  • Register or renew health club membership
  • Communicate with payroll HR officer for any deduction of personal expense that school has paid for in advance
  • Input staff database in HR software
  • Maintenance of the HR database/administrative files including gathering documents, information of passport, visa, qualification….
  • Prepare monthly report of overseas staff and other reports as required
  • Prepare welcome for new staff
  • Coordinate the induction for new staff
  • Assist staff in preparing necessary documents for the shipping clearance
  • Assist expatriates to seek accommodation as the school policies and helped out them dealing with any housing issues.
  • Provide day- day effective administrative support includes maintaining confidential staff information, HR documents and coordinating logistic and initial information for staff.
  • Follow all procedures related to administrative affairs to expatriates in lines with school policies.
  • Provide support and guidance to expatriates for any issues rising in HR field.
  • Perform other duties given by Human Resources Manager

REQUIREMENTS:

  • Local Vietnamese
  • Degree/Diploma in human resources management, business administration.
  • At least 2 year’s relevant experience
  • Knowledgeable in labour law and relevant legal documents for applying visa, work permit, temporary resident card.
  • Ability to maintain strict confidentiality of staff and organization records
  • Detailed, well-organized and able to work independently to meet deadlines.
  • Able to communicate well with all levels of people
  • Excellent communication and interpersonal skills
  • Good command of computer skills
  • Fluent written and spoken English