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EMERGENCY NOTICE
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Primary Admissions Officer

  • Period: Full Time
  • Contract: Fixed Period
  • Closing date for applications: 30 May 2020

LOCATION

BIS HCMC

JOB TITLE

Primary Admissions Officer

JOB PURPOSE

The post-holder’s primary responsibility will be the co-ordination and administration of all tasks and activities related to admission and enrolment of students to the BIS EY&I Campus. 

You will act as an ambassador for the school, enhancing and building our reputation both locally and globally. You will work across our school community to embed a sense of community, pride and belonging.

REPORTING TO

Primary Admissions Manager

OTHER KEY

RELATIONSHIPS

  • School SLT
  • Admissions staff in school
  • Teachers

 

KEY RESULT AREA

MEASURES OF PERFORMANCE

 

 

To carry out all relevant tasks as outlined in the BIS Standard Admission Procedures Manual

 

To be the first point of contact for enquiries about student admissions from all non-Vietnamese parents with a focus on Early Year’s and Infants families

 

To respond to all enquiries and to provide prospective parents with accurate and up-to-date information about the school and the curriculums on offer; maintain detailed knowledge of the school’s provision and attend events in order to develop that knowledge

 

To meet with prospective parents and give guided fully personalised tours of the school following the Admissions Excellence training of the NAE Family Experience Journey (FEJ)

 

To accurately record and monitor data for all prospective pupils, from initial enquiry to final acceptance or withdrawal from the process, using the iSams Registration and Admissions module

 

To produce weekly reports from iSams in conjunction with online data reports indicating current enrolment, current wait listings, break down of nationalities and potential spaces available and any other information as requested by SLT and the Admissions Managers

 

To ensure application forms are completed correctly, and that the Admission Contract has been signed by the parents and that the required checklist of additional documents have been attached and uploaded onto the ISams student portal

 

To ensure payment of the Application Fee has been made for each application submitted

 

To make arrangements, run and support students to sit entrance assessments and once completed, ensure the relevant reports are attached to the application forms and uploaded on iSams student files.

 

To maintain accurate records of expected new students and those on waiting lists and liaise with parents as to applicants’ status on the list

 

To ensure the complete collection of all Admissions documentation for application and to meet with the Head of Campus and Admissions Manager to discuss the suitability of an applicant when a place is available to offer. Discuss with the Headteacher placement of new students.

 

To prepare and send offers, rejections or waiting list letters for all English speaking applicants

 

To receive acceptance of places and ensure the registration fee has been paid within the required  timescale

 

To follow up on outstanding Registration fees by telephone or by e-mail

 

To ensure that the Head Teacher, Head of Year, class teachers and other relevant colleagues are aware of new admissions and leavers by following the transition in and out procedures

 

To issue and receive Withdrawal Application Forms and to notify the Accounts Department and acknowledge receipt but updating all relevant online data vis the school systems thereof via e-mail to the parents

 

To work in cooperation and conjunction with all members of the Admissions team and to liaise with all other cross campus/NAE school Admissions staff when necessary for cross campus admissions or transfers between the NAE schools

 

To fulfil any reasonable additional responsibilities as may be from time to time requested by SLT and Admissions Managers.

 

To support Parent Teacher related events and compulsory attendance at large school events within the community

 

 

  • Relevant KPI data e.g. number of student enquiries and conversion rate of those enquiries
  • Brand recognition identified via Parent Survey and other sources
  • Digital metrics

 

 

Personal Development

  • Continual development through the identification and implementation of your own Personal Development Plan

 

 

  • Positive performance appraisal

 

Other

 

We are ambitious for our students, our people and our family of schools.

 

We believe that:

  • There is no limit to what every person can achieve
  • Creativity and challenge help us get better every day
  • Learning should be personalised
  • Unique global opportunities enhance the learning experience

 

 

Promote and adhere to the Company Vision and Values:

 

  • Opportunity - For us, opportunities need to be meaningful, about achieving potential and making progress.

 

  • Impact - For us, impact is about making a difference. It needs to be immediate, positive and lasting.

 

  • Leadership - For us, leadership is about considering the team’s needs as well as your own, setting inspiring examples, being supportive and showing real accountability and responsibility.

 

  • Respect - For us, respect is about listening, being inclusive, showing tolerance and getting the little things right

 

  • All staff are required to manage effective personal development as part of the Company’s commitment to invest in staff as the key resource in the organisation

 

  • Each individual must ensure that they meet their statutory responsibilities and Company policies with regard to Health and Safety, Equal Opportunities and other relevant legislation

 

  • Any other appropriate duties as allocated by the school Principal

 

 

 

 

  • Role-model the ‘Be Ambitious’ philosophy each day

 

 

 

 

  • Valued member of the team and the wider organisation

 

 

If you are interested in this vacancy, please send a letter of application, an up-to-date CV, a recent photograph and the contact details of two educational referees to: bis.recruitment@bisvietnam.com