To carry out all relevant tasks as outlined in the BIS Standard Admission Procedures Manual
To be the first point of contact for enquiries about student admissions from all non-Vietnamese parents with a focus on Early Year’s and Infants families
To respond to all enquiries and to provide prospective parents with accurate and up-to-date information about the school and the curriculums on offer; maintain detailed knowledge of the school’s provision and attend events in order to develop that knowledge
To meet with prospective parents and give guided fully personalised tours of the school following the Admissions Excellence training of the NAE Family Experience Journey (FEJ)
To accurately record and monitor data for all prospective pupils, from initial enquiry to final acceptance or withdrawal from the process, using the iSams Registration and Admissions module
To produce weekly reports from iSams in conjunction with online data reports indicating current enrolment, current wait listings, break down of nationalities and potential spaces available and any other information as requested by SLT and the Admissions Managers
To ensure application forms are completed correctly, and that the Admission Contract has been signed by the parents and that the required checklist of additional documents have been attached and uploaded onto the ISams student portal
To ensure payment of the Application Fee has been made for each application submitted
To make arrangements, run and support students to sit entrance assessments and once completed, ensure the relevant reports are attached to the application forms and uploaded on iSams student files.
To maintain accurate records of expected new students and those on waiting lists and liaise with parents as to applicants’ status on the list
To ensure the complete collection of all Admissions documentation for application and to meet with the Head of Campus and Admissions Manager to discuss the suitability of an applicant when a place is available to offer. Discuss with the Headteacher placement of new students.
To prepare and send offers, rejections or waiting list letters for all English speaking applicants
To receive acceptance of places and ensure the registration fee has been paid within the required timescale
To follow up on outstanding Registration fees by telephone or by e-mail
To ensure that the Head Teacher, Head of Year, class teachers and other relevant colleagues are aware of new admissions and leavers by following the transition in and out procedures
To issue and receive Withdrawal Application Forms and to notify the Accounts Department and acknowledge receipt but updating all relevant online data vis the school systems thereof via e-mail to the parents
To work in cooperation and conjunction with all members of the Admissions team and to liaise with all other cross campus/NAE school Admissions staff when necessary for cross campus admissions or transfers between the NAE schools
To fulfil any reasonable additional responsibilities as may be from time to time requested by SLT and Admissions Managers.
To support Parent Teacher related events and compulsory attendance at large school events within the community